What is HRMS?
HRMS (Human Resource Management System) is a software solution that helps businesses efficiently manage all employee-related processes — from hiring to retirement — in one centralized platform.
Table Of Content
- What is HRMS?
- What Does HRMS Include?
- Key Features of HRMS
- 1. Employee Management
- 2. Attendance Management
- 3. Leave Management
- 4. Payroll Management
- 5. Contracts Management
- 6. Recruitment (Hiring Management)
- 7. Performance Appraisal
- 8. Time Off & Work Planning
- 9. Employee Skills & Training
- 10. Expense Management
- 11. HR Reports & Dashboards
- 12. Security & Access Control
- Employee Self-Service (ESS) Portal
It simplifies daily HR tasks, reduces paperwork, and provides better insights into your workforce through automation and analytics.
What Does HRMS Include?
A complete HRMS typically covers:
Key Features of HRMS
1. Employee Management
A centralized system to manage complete employee records efficiently.
- Centralized employee database
- Employee profiles (ID, role, department, contract details)
- Document storage (passport, visa, certificates, ID proofs)
- Work location & reporting manager tracking
- Skills & experience tracking
2. Attendance Management
Accurate tracking of employee working hours and presence.
- Check-in / check-out tracking
- Biometric & device integration
- Manual attendance entry (with approval workflow)
- Overtime calculation
- Attendance reports & summaries
3. Leave Management
Streamlined leave application and approval process.
- Multiple leave types (Annual, Sick, Casual, Unpaid, etc.)
- Automatic leave balance calculation
- Multi-level approval workflow (Manager → HR)
- Public holidays & company calendar integration
- Leave reports & analytics
4. Payroll Management
Automated payroll processing with compliance support.
- Salary structures & payroll rules
- Allowances, deductions, bonuses
- Overtime & leave impact on salary
- Automated payslip generation
- WPS-ready payroll (UAE localization support)
- End-of-Service (EOS) calculation (UAE compliant)
👉 Note: Payroll features depend on country localization. UAE payroll is supported.
5. Contracts Management
Manage and track employee contract lifecycle.
- Contract creation & storage
- Start/end date tracking
- Salary, benefits & probation period details
- Contract renewal reminders
6. Recruitment (Hiring Management)
End-to-end recruitment process management.
- Job positions & vacancy management
- Online job postings
- Applicant Tracking System (ATS)
- Interview stage management
- Offer letter generation
- Convert applicant to employee seamlessly
7. Performance Appraisal
Monitor and improve employee performance.
- KPI & goal setting
- Custom appraisal forms
- Manager & self-evaluations
- Employee feedback system
- Performance history tracking
8. Time Off & Work Planning
Efficient workforce scheduling and planning.
- Work schedules & shift management
- Resource planning
- Overtime rules configuration
- Calendar-based availability view
9. Employee Skills & Training
Support employee growth and development.
- Skills matrix management
- Training program tracking
- Certification tracking
- Skill gap analysis
10. Expense Management
Simplify employee expense claims and reimbursements.
- Expense claim submission
- Approval workflows
- Payroll-integrated reimbursements
- Receipt uploads & documentation
11. HR Reports & Dashboards
Data-driven HR decision-making tools.
- Headcount analysis
- Attrition rate tracking
- Attendance summary reports
- Payroll cost reports
- Leave trend analysis
12. Security & Access Control
Ensure data security and controlled access.
- Role-based access control
- Employee Self-Service Portal (ESS)
- Managers can access only their team data
- Full HR administrative control
Employee Self-Service (ESS) Portal
Empowers employees with direct access to HR services.
Employees can:
Update personal information
Apply for leave
View payslips
Check attendance records
